Event Management Automation with Power Platform and Copilot Studio

Overview

We designed an Event Management Copilot using Power Apps, Copilot Studio, and Power Automate to streamline event registrations, reminders, and post-event analytics.

Business Problem

Our internal events team managed multiple corporate events manually by tracking attendee lists, registration forms, and post-event feedback — often using disconnected Excel sheets.

Solution Implementation

We built:

• Power App for registration and event creation connected to Dataverse.
• Copilot Studio integration that allows users to interact conversationally, e.g., “Who has registered for the Data Summit?” or “Send reminders to those who haven’t responded.”
• Power Automate flows to trigger emails, Teams reminders, and feedback collection.
• Power BI dashboards for attendance insights and engagement metrics.

Copilot used event metadata from Dataverse to guide organizers through every step — from setup to analytics — directly within Teams.

Outcome

Event coordination time reduced by 50%, and attendee engagement rose significantly through automated reminders and personalized follow-ups.

Key Takeaways

• Power Apps + Copilot Studio deliver a seamless end-to-end event experience.
• Dataverse centralizes data for event operations.
• Conversational automation boosts collaboration and adoption.

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